Spice Route Legal
Position Details
We’re looking to hire experienced, reliable, and task-oriented Executive Assistants to work with our founding partners and team leads. The ideal candidate should be excellent with time management, organised, highly self-motivated, professional, and capable of managing their workload, and prioritising tasks in a fast-paced environment.
Qualifications
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Bachelor's degree or equivalent
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Excellent written and verbal communication skills
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5-8 years of experience as an Executive Assistant reporting directly to senior management
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Any prior experience working in a law firm set-up or with a start-up founder would be an added advantage
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High proficiency with MS Office and Google Workspace, notably with Google Calendar and Outlook
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Experience with domestic and international travel management and coordinating events within the parameters of an expense policy and a budget
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Strong time-management skills, particularly the ability to multitask and prioritise
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The ability to independently, efficiently and proactively solve problems/conflicts
Responsibilities
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Manage the partners’ time for their day to day schedule
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360-degree support on all communication, work and time management for the partners
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Manage all travel arrangements (domestic and international) including accommodation, transport, scheduling meetings across time zones etc
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Schedule meetings and strategically manage the partner’s calendar, acting as a gatekeeper for inbound time requests and knowing what to prioritise
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Resolve calendar conflicts effectively
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Attend meetings to take notes and capture action items, ensuring these tasks are seen through to completion
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Coordinate logistics for meetings with internal teams as well as external parties and associates
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Assist with the Partners’ timesheet management
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Managing events for the firm
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Manage communication with clients, opposing parties and any other persons involved with the Partners
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General administrative tasks
